Office Assistant

The ability to interact with staff at all levels in a fast-paced environment is crucial.

Responsibilities/Expectations:

• Answer, screen and transfer inbound phone calls
• Greet, engage and direct clients & guests
• General clerical duties, including: photocopying, scanning, faxing, emailing and tracking receipts
• Sign for and distribute incoming mail & packages; add postage and schedule outbound packages via USPS, FedEx, or courier
• Personally courier documents to clients, if required
• Assist in maintaining electronic and hard copy filing system
• Assist with team project & production work, including: conducting research, copying, scanning, and assembling plans, specifications & contract books
• Schedule meetings and reserve conference rooms
• Assist with scheduling and coordinating of office events
• Act as point of contact for office facilities and equipment maintenance; coordinate repairs
• Maintain office and kitchen inventory; ordering new supplies as needed
• Maintain orderly working space – printers & copiers, etc.
• Other projects and duties as assigned

Requirements

At a minimum, candidates must meet the following educational and professional requirements:

• High School Graduate (College coursework &/or additional professional development preferred)
• Previous administrative and/or office assistant experience in a professional environment. (Previous experience at an engineering firm preferred but not required)
• Computer skills and proficiency in Microsoft Office Suite (Word, Excel, Access & Outlook)

• Responsive and results-oriented service to staff & clients
• Ability to develop & maintain effective working relationships with other team members
• Ability to prioritize and schedule work to meet objectives & deadlines
• Willingness and desire to learn new skills & proficiencies
• Ability to lift 10-15 pounds of office supplies, boxes, etc, occasionally up to 25 pounds
• Minimum of 2-3 years’ experience is preferred

Work Hours and Location: Regular office hours are 8:00 am to 5:00 pm, Monday through Friday; however, some flexibility to work occasional evenings or weekends may be required.

To learn more about TNP’s culture, visit our website at www.tnpinc.com.

Benefits

Compensation:

• A competitive hourly wage, dependent on skills, qualifications, and experience
• Overtime pay for additional hours worked in excess of 40 hours
• Generous year-end performance-based bonus opportunities

Benefits: Excellent company benefits are also provided, including:

• Medical, dental, and vision insurance, all beginning on the first day of employment
• Life and disability insurance
• A 401(k) plan with a partial company match
• A Health Savings Account
• Paid time off
• In-office gym, chiropractor, and masseuse
• An extensive learning and development program
• Tuition reimbursement
• Financial Advising

Reasonable accommodation will be provided in an effort to advance employment opportunities for individuals with disabilities. Employment at TNP is on an at-will basis. The employee and the organization are each free to terminate the relationship at any time without cause.