Administrative Assistant

The tasks performed can vary widely from day to day based on the needs of the organization, counting on the assistant's flexibility and capability to prioritize.

Administrative Assistant Responsibilities:

• Perform administrative and office support tasks such as managing calendars, scheduling appointments and meetings, making travel arrangements, and organizing events as necessary.
• Assist in the preparation and creation of reports, memorandums, proposals and other correspondences.
• Maintain an efficient, organized, and secure filing system for important confidential documents.
• Attend to incoming and outgoing communications, including emails, phone calls, and physical mails.
• Liaise with vendors and suppliers, and manage routine ordering of office supplies.
• Create and maintain spreadsheets, database, and CRM systems for improved record management.
• Assist with accounting activities such as billing, budgeting, bookkeeping and various financial transactions.
• Receive and assist visitors professionally, directing them to the appropriate personnel.
• Perform data analysis and problem-solving tasks to facilitate management decisions.
• Participate in meetings by taking minutes and follow up on actionable items.

Administrative Assistant Qualifications:

• A high school diploma or equivalent; further education or certifications in Office Administration are a plus.
• Proven experience as an administrative assistant or in a relevant role.
• Excellent written and verbal communication skills.
• Must have strong organizational skills, attention to detail, and the ability to multitask.
• Proficient in Microsoft Office applications, including Word, Excel, and PowerPoint.
• Experience with office equipment, including printers and fax machines.
• Knowledge of office management systems and procedures.
• Ability to work independently and as a part of a team.
• Capacity to maintain confidential and sensitive information.
• Strong problem-solving capabilities, ready to take initiative and show resourcefulness.

If you are interested in this role and feel you meet the qualifications of the position, apply today! For immediate consideration, please contact Robert Half at 610-882-1700!