Regional Office Administrator
Job Description:
At IPS, we apply our knowledge, skills, and passion to make a difference in the lives of people, solving complex challenges related to life sciences. We are looking for a dedicated Regional Office Manager to join our talented team at our office located in Emeryville, California.
In this role, you will perform administrative duties for all levels of personnel, serve as an information manager for the management and staff, and plan and schedule meetings and appointments. In addition, you will organize and maintain paper and electronic files, manage projects, and conduct research.
Additional Responsibilities- Establishes, maintains, and oversees office procedures.
- Monitors annual overhead and capital equipment budgets.
- Answers and fields incoming phone calls to the area, takes messages, and forwards calls if applicable.
- Schedules meetings, conference calls, and appointments.
- Books meeting rooms, reserves necessary equipment, and sets up outside catering as necessary.
- Sorts and distributes incoming mail, faxes, FedEx, and UPS packages and prepares outgoing correspondence and packages.
- Schedules and manages the travel arrangements (airline, car, and hotel accommodations) of the management and staff of the department.
- Creates and maintains databases, filing systems, logs, and reports necessary for the company or department to access quickly and efficiently.
- Assists in organizing office events as necessary.
Come join a caring, nimble team that delivers world-class designs for our pharmaceutical clients and take your career to new heights!
The salary offered for this role is between $43,093 and $64,639 but the actual salary offered is dependent on experience, skill set, and education.
Qualifications & Requirements:
- 6+ years of general business/administrative experience, preferably in an Engineering/Architect or Pharmaceutical setting.
- 3+ years of management responsibility including supervisory and office management.
- Proficiency with Adobe/Acrobat and Microsoft Office Suite.
- An Associate's Degree in Business or equivalent.
About Us:
IPS, a Berkshire Hathaway Company, is a global leader in developing innovative business solutions for the biotechnology and pharmaceutical industries. Through operational expertise and industry-leading knowledge, skill, and passion, IPS provides consultancy services, architecture, engineering, project controls, construction management, and compliance services that allow clients to develop and manufacture life-impacting products.Its newest acquisition, Linesight, specializes in cost, schedule, risk, program, and project management services in various market sectors, including data centers, life sciences, and high-tech industries. With the addition of Linesight, IPS has over 3,000 professionals in over 45 offices across 17 countries in the Americas, Europe, Asia Pacific, Southeast Asia, Australia, and the Middle East.
Specialties
Process Architecture, Process Design, Engineering, Construction, Commissioning, Qualification, LEAN Project Delivery, Strategic Master Planning, Energy Conservation Management, Project Controls, Program/Project Management, Operations/Logistics Strategy and Planning, EPCMV and Staffing Services.
All qualified applicants will receive consideration for employment at IPS without regard to race; creed; color; religion; national origin; sex; age; disability; sexual orientation; gender identity or expression; genetic predisposition or carrier status; veteran, marital, or citizenship status; or any other status protected by law.IPS is proud to be an affirmative action and equal opportunity employer.
Attention Search Firms / Third-Party Recruiters: IPS is not seeking assistance or accepting unsolicited resumes from search firms for employment opportunities with IPS. Regardless of past practice, all resumes submitted by search firms to any employee at IPS via email, the Internet, or directly to hiring managers at IPS in any form without a valid written search agreement in place for a specific position will be deemed the sole property of IPS, and no fee will be paid in the event a candidate is hired by IPS as a result of the referral or through other means.
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