Executive Assistant

We are offering a contract for a permanent employment opportunity for an Executive Assistant in the Government sector. This role involves providing high-level administrative support within a fast-paced, regulated corporate environment, managing executive schedules, coordinating meetings, and handling confidential communications.

Responsibilities:

• Facilitate effective communication between executives, board members, shareholders, and internal teams.
• Manage intricate executive calendars, schedule meetings, appointments, and arrange travel logistics.
• Maintain confidential records, contracts, and corporate documentation in line with company policies.
• Serve as a key point of contact for external partners, shareholders, and regulatory agencies.
• Assist with the preparation and distribution of materials for board meetings, investor relations, and regulatory filings.
• Coordinate company events, investor meetings, and internal leadership conferences.
• Prepare reports, presentations, and correspondences on behalf of executives.
• Ensure compliance with SEC regulations and corporate governance policies when dealing with sensitive documents.
• Assist with drafting internal communications and press releases related to corporate announcements.
• Act as a gatekeeper, screening and prioritizing emails, calls, and meeting request.
• Proficiency in using ADP - Financial Services for managing financial tasks and duties
• Familiarity with Cisco Webex Meetings for seamless digital communication and meetings
• Experience with Concur for streamlined travel and expense management
• Proficiency in CRM tools for effective customer relationship management
• Experience with Kronos Timekeeping System for accurate tracking of work hours
• Familiarity with About Time software for efficient project management
• Excellent calendar management skills to schedule meetings, appointments, and deadlines
• Strong communication skills for clear and effective correspondence with various stakeholders
• Ability to manage and facilitate conference calls effectively
• Experience in handling detail oriented correspondence, both internal and external.