[ref. g65853102] Administrative Assistant

We are seeking an Administrative Assistant to join our team in the Construction/Contractor industry, based in ROCHESTER, New York. In this role, you will provide essential support services to an executive group or department, with a focus on report generation, meeting coordination, and special projects.

Responsibilities:

• Provide detailed administrative support to an executive team or department
• Lead the generation of reports in an accurate and timely manner
• Oversee the ordering and stocking of necessary office supplies
• Coordinate meetings, ensuring all relevant parties are informed and prepared
• Produce detail oriented correspondence as required, maintaining a high standard of accuracy and efficiency
• Undertake any special projects as directed, demonstrating flexibility and problem-solving skills
• Monitor and update customer credit records with precision
• Process customer credit applications, ensuring accuracy and efficiency in all tasks
• Take appropriate action on customer accounts as necessary. • Demonstrated experience in the Construction/Contractor industry in an Administrative Assistant role or similar.
• Comprehensive knowledge and hands-on experience with Administrative Office skills.
• Capability to organize, multitask, prioritize and work under pressure.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, and PowerPoint).
• Familiarity with office management procedures and basic accounting principles.
• High school diploma; additional qualifications as an Administrator or Secretary will be a plus.
• Excellent time management skills and ability to meet deadlines.
• Strong problem-solving skills and meticulous attention to detail.
• Ability to work independently and as part of a team.
• Excellent customer service skills and detail-oriented demeanor.
• Knowledge of construction industry regulations and safety standards is a plus.