[ref. o4981200] Office Manager

As an Office Manager, you will play a crucial role in organizing office appointments, maintaining customer relations, and ensuring the smooth running of daily office tasks.

• Efficiently handle incoming calls and assist colleagues in the office
• Manage the scheduling of appointments and oversee intake processes
• Send plans to sub-contractors and ensure follow-ups
• Oversee office supplies inventory and ensure the office is well-stocked at all times
• Maintain timely and effective communication with customers
• Visit job sites occasionally and manage the posting of updates on social media platforms
• Collaborate closely with the production manager, facilitating communication and smooth workflow
• Utilize CRM and About Time for administrative tasks and maintaining records
• Assist in administrative tasks as needed, employing skills in Administrative Assistance
• Manage and optimize social media advertising, promoting the company's image and services. • Must have proficiency in CRM software
• Familiarity with 'About Time' software will be advantageous
• Experience in answering inbound calls is required
• Knowledge of social media advertising strategies is essential
• Previous experience in administrative assistance is highly desirable
• Excellent organizational and multitasking skills are necessary
• Strong communication and interpersonal abilities are required
• Proficiency in MS Office (MS Excel and MS Outlook, in particular) is a must
• Attention to detail and problem-solving skills are needed
• High school diploma; additional qualification as an Administrative assistant or Secretary will be a plus
• Must be legally eligible to work in the country of employment.