Staff Accountant Systems (AP/AR/Sourceday)
Work for a Connecticut based industrial technology company that provides high-efficiency electrical equipment to Industrial, Oil/Gas and Military industries.
Staff Accountant Systems (AP/AR/Sourceday)
Summary:
Consistent with our core values of Integrity/Velocity and teamwork; we expect the Staff Accountant Systems to be a high performer with personal / professional integrity and a drive for continuous improvement and customer satisfaction. This position requires a professional who is open-minded, collaborative, demanding, dynamic, flexible, personable, professional and trusted.To support company goals, the company uses performance based-metrics with 360-degree feedback and communication.
Purpose
This position does General transactional accounting including Accounts Payable (A/P); Accounts Receivable (A/R) thru efficient use of systems and processes. A key focus is on paperless flows and electronic archiving thru use of Concur, Microsoft Teams, and SharePoint products.
Essential Functions
Planning/Organizing- A/P
- Manage system transaction flows between Visual/Apex Connect/Paycom for PO based invoices; and manage a separate flow for pay off invoice processes (eg Utilities).
- Manager system transaction flows between Visual/Apex/C
- Review all matched invoices, and coordinate approval, payment and archiving.
- Review all Process discrepancies and forward to Buyer for resolution.
- Clear payments made by concur, Amex; or direct ACH payments to bank account.
- Track Buyer resolution dashboards; and age. Request assistance of controller or purchasing manager when aging exceeds 2 weeks.
- A/R and Revenue
- Responsible for all A/R processing including billings, shipping information, credit card, customer contact, and customs documentation.
- Revenue: Responsible for reconciling GL Revenue vs Shipments/picklist with Sr. Accountant
- Customer Credit references - Per request, prepares inquiries about customer payment history, credit history and coordinate reports from D&B.
- Coordinates with Controller setting of credit limits; and coordinates with Sr. Accountant and Sales team placing customers on Shipment hold.
- Responsible for E-commerce with government customers.
- Progress Billing, collections and forecasting role to be coordinated/shared with Sr. Accountant Role.
- Cash & General Ledger
- Collaborate with Controller on PO Accrual Ledger accounts with subsidiary ledgers and aging. Work with Sr. cost analyst to resolve issues as needed.
- Manages and reconciles Petty cash with petty cash custodian in Admin. Dept; coordinates reconciliation/signoff.
- Perform Base Reconcile AP and AR ledger to AP and AR Subsidiaries. Coordinate problem resolution with Controller and IT.
Customers: Contacts Customers for payment scheduling for items agreed to levels. Follow escalation procedures for items over 30 days past due.
Supplier: Coordinate processing of supplier chargebacks. Sr. Cost analyst will assist in complex chargebacks.
Continuous Improvement/Productivity- Represents the Finance Department on Continuous Improvement Task Teams.
Assists Controller with other financial duties as needed.
Accountability
Reports to the Controller. Ensures that all work is done in accordance with Customer specifications and Company Policy. Keeps the Controller aware of all progress and problems.
Physical Requirements
Job requires sitting at a desk doing normal office work, including phone communications and using a computer. Also involves standing and walking in an office and a manufacturing facility.
Environmental / Safety / Time Allocation- Spends approximately 85% of time working at a desk in a normal office environment.
- Spends about 10% of time on work away from desk, including going out into shop and discussing production issues with Plant Operations, Quality Assurance and other personnel. Must wear eye protection and any other required personal protective equipment while on the shop floor.
Training / Cross Training / Progression
Trains for Senior accountant position. Learns to backup Sr. Cost Analyst position.
Training
Requirements for this position are to also be engaged in: 5S, Continuous Improvement, On-Time Delivery, Routine Total Preventative Maintenance and the submission of Improvement Ideas.