[ref. a93569617] Receptionist - New York

Your role will include a wide range of tasks, from answering calls and directing mail, to managing visitor requests and keeping the office stocked.

Responsibilities:

• Greet visitors, ensuring they feel welcome and assist with their requests
• Answer and direct incoming calls efficiently
• Handle inbound and outbound mail, ensuring timely pickup and delivery
• Prepare the office each day, including restocking the pantry and coffee bar, and prepping the coffee machine
• Manage reservations for meeting rooms, ensuring they are booked and prepared for use
• Fill in service tickets and maintain the maintenance log to ensure office equipment and facilities are in good working condition
• Utilize Google Suite for various administrative tasks
• Provide administrative support as needed • Minimum of 2 years of experience as a Receptionist or in a similar role
• Proficient in answering inbound calls and directing them appropriately
• Experience in reserving conference rooms for meetings and events
• Familiarity with direct mail, including sorting and distributing incoming mail
• Proficiency in Google Suite, including Docs, Sheets, and Calendar
• Experience handling maintenance requests, ensuring they are promptly addressed
• Ability to work as a part-time Receptionist, accommodating flexible hours if necessary
• Excellent guest service skills, with the ability to assist guests in a detail oriented manner
• Responsible for restocking office supplies as needed