Real Estate Services Administrator

This role offers a long-term contract employment opportunity.

• Accurately process customer credit applications in a timely manner.
• Maintain precise customer credit records.
• Resolve customer inquiries promptly and professionally.
• Monitor customer accounts and take necessary action as required.
• Assist in the preparation of monthly and quarterly management reports.
• Coordinate and monitor status of work assigned to vendors.
• Maintain tenant, vendor, and property files, including insurance certificates and lease abstracts.
• Assist with budget preparation by researching costs for supplies and services and obtaining bids.
• Perform a variety of administrative tasks for assigned staff, including phone support, correspondence drafting and distribution, expense reporting, and meeting coordination.
• Comply with bid process guidelines and assist with preparations of Common Area Maintenance (CAM) dues invoices. • Proficiency in Microsoft Office Suites, specifically Microsoft Excel
• Proven experience in Customer Service and Communication roles
• Ability to provide high-quality Training on Procedures and Practices
• Experience in managing Accounts Payable (AP) and Accounts Receivable (AR)
• Proficiency in Invoice processing and Scheduling tasks
• Knowledge of Insurance policies and procedures
• Experience in Supervising teams and coordinating with Vendors
• Understanding of Collection Processes and ability to manage Correspondence efficiently
• Ability to perform Quarterly reviews and Ad Hoc Financial tasks
• Proficiency in Calendar Management and Time Management
• Experience in Real Estate Property Management and knowledge of Property laws and regulations
• Ability to prepare Expense Reporting and Filing tasks
• Proficiency in the use of About Time software
• Knowledge and experience in the Real Estate industry.