Executive Assistant

This position offers a short term contract employment opportunity.

• Manage and maintain executive schedules, including scheduling travel and conferences, making appointments, and making changes to appointments.
• Oversee the smooth running of our CRM system to ensure customer data is accurately recorded and updated.
• Handle sensitive and complex issues in a detail-oriented and objective manner. Also, make administrative decisions and give feedback to the team.
• Coordinate communication, including taking calls, responding to emails, and interfacing with clients.
• Prepare internal and external corporate documents for team members and industry partners.
• Coordinate with the finance department, using tools like ADP - Financial Services, to ensure all transactions are accurately recorded.
• Utilize tools such as Cisco Webex Meetings and Concur for efficient operation and communication.
• Handle conference calls and schedule them as needed.
• Use the Kronos Timekeeping System to track and manage time-related data.
• Handle and direct all incoming correspondence.
• Proven experience with ADP
• Financial Services is crucial
• Proficiency in using Cisco Webex Meetings for virtual meeting coordination
• Demonstrated ability to manage expenses using Concur
• Familiarity with CRM software to handle client relationships
• Experience with Kronos Timekeeping System for managing employee hours
• Knowledge of About Time software for efficient task management
• Strong skills in Calendar Management for scheduling and organizing meetings
• Excellent Communication skills for interfacing with clients and team members
• Comfortable with coordinating Conference Calls for internal and external communication
• Ability to handle Correspondence professionally and promptly, reflecting the company's image.