Office Manager

Job Summary:

Our client is a small but dynamic company in Albany, NY, seeking a highly organized and proactive Office Manager to oversee the daily operations of our office. This role combines light bookkeeping duties with reception and general administrative tasks.

Key Responsibilities:

Bookkeeping Duties:

• Manage accounts payable (AP) and accounts receivable (AR).
• Process invoices and prepare billing statements.
• Reconcile accounts and assist with month-end closing procedures.
• Coordinate with external accountants as needed.

Reception Duties:

• Greet visitors and clients in a professional and friendly manner.
• Answer and direct phone calls, take messages, and handle inquiries.
• Manage incoming and outgoing mail and deliveries.

Office Administration:

• Maintain office supplies and ensure equipment is functioning properly.
• Organize and manage filing systems, both physical and digital.
• Schedule meetings, appointments, and conference room bookings.
• Assist with organizing company events and employee communications.

Additional Duties:

• Provide administrative support to team members as needed.
• Assist in preparing reports and presentations.
• Handle special projects or tasks assigned by management.

Qualifications:

• Proven experience as a Bookkeeper, Office Manager, or similar role.
• Basic bookkeeping knowledge; familiarity with Quickbooks is a must.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and office equipment.
• Strong organizational and multitasking skills with attention to detail.
• Excellent communication and interpersonal skills.
• Ability to work independently and as part of a team.
• High school diploma required; an associate’s or bachelor’s degree in business administration or related field is preferred.