Receptionist

We are offering a contract employment opportunity for a Receptionist for a High Tech Machinery company, located in Sarasota, Florida. The Receptionist will be integral in maintaining smooth operations within our office, with a focus on customer service, data entry, and organizational tasks.

Responsibilities:

• Efficiently manage incoming phone calls and email correspondence
• Oversee the organization and scheduling of appointments
• Maintain and update customer records with accurate information
• Handle the booking of hotels and car rentals as needed
• Manage office supplies by maintaining inventory and placing orders when necessary
• Facilitate the collection of invoices from hotels and car rental companies
• Utilize Microsoft Excel, Outlook, and Word for various tasks
• Prioritize tasks and manage multiple responsibilities simultaneously
• Utilize problem-solving skills to resolve customer inquiries
• Ensure attention to detail in all tasks to maintain accuracy and efficiency.
• Proficient in managing a multi-line phone system, directing calls to the appropriate department or personnel
• Demonstrated excellence in customer service, capable of creating a welcoming and detail oriented atmosphere for clients
• Skilled in data entry with attention to detail and accuracy
• Able to handle email correspondence effectively, ensuring timely responses and detail oriented communication
• Excellent interpersonal skills, able to interact with a diverse range of people
• Proficiency in Microsoft Excel, able to create and manage spreadsheets efficiently
• Experience with Microsoft Outlook, capable of scheduling and managing appointments
• Familiarity with Microsoft Word, enabling the creation and editing of documents
• Proven ability in organizing files, maintaining a tidy and efficient workspace
• Capable of scheduling appointments, managing calendars, and coordinating meetings efficiently