Accounts Payable Specialist - ref. v3959903

Overview:

• We are one of the Nation's 101 Best and Brightest Companies to work for
• You’ll have the opportunity to work with fun and passionate accounting team
• You will grow your skills and experience in an environment fosters growth and development

Responsibilities:

Overview:

The Accounts Payable role is responsible for ensuring that all payables transactions are posted regularly and payments to the vendors are generated on a timely basis. Ensures documentation for all payments are properly maintained.

• Ensures that all payable transactions are posted regularly
• Ensures payments to vendors are generated on a timely basis
• Ensures documentation for all payments are properly maintained
• Recommends and suggests improvements to the Assistant Controller or Controller
• Must be able to maintain good relationships with all coworkers and vendors
• Must have a high degree of professional integrity, and be able to work safely, effectively and efficiently
• Compares and controls supplier’s invoices and credit notes with all related documents (purchase order/request, delivery notes and receiving reports)
• Ensures purchases are duly authorized and the documents signed in approval by the authorized manager
• Verifies the arithmetical accuracy of all invoices before payment
• Calculates expense allocations and notes the amounts/accounts directly on the invoice
• Prepares invoices for payment and presents it to the Controller for signature
• Reconciles the statements from suppliers against invoices and resolves any discrepancies
• Files paid and unpaid invoices in a timely and orderly manner such that others can readily access the information
• At month-end verifies that total posted purchases balances to the receiving report. Any discrepancy should be resolved before closing the month
• Audits the General Cashier’s petty cash reimbursements, ensuring that all documents are properly filled in and approved
• Reviews month-end Accounts Payable aging and addresses any outstanding items
• Prepares and posts month-end accruals
• Reviews with hotel departments any open purchase orders at month-end
• Investigates all invoices received without purchase orders and initiates corrective action
• Ensures that the A/P system has (for all Vendors) Vendor name, address, Social Security # or TIN and verification that Vendor is not subject to backup withholdings, this is accomplished by maintaining completed and signed W-9s for all Vendors
• Responsible for preparing year end 1099’s and preparing applicable filings for Controller’s review and signature
• Carries out other duties that may be assigned by the Assistant Controller or Controller
• Responsible for preparing year end 1099’s and preparing applicable filings for Controller’s review and signature

Qualifications:

• Accounting background preferred but not required
• You have strong attention to detail and accuracy, commitment to customer service
• You have excellent analytical and problem-solving skills, are very organized and detail-oriented, thrive on process improvement
• Ability to manage and meet deadlines
• Ability to multi-task and work together as an integral part of the team
• Strong communication skills, both written and verbal
• Proficient in Microsoft Excel, Word, PowerPoint and Google Suite; experience with Opera PMS, Silverware POS and Zephire Parking system a plus
• Emphasis on confidentiality
• Customer service skills
• Able to lift 25lbs. occasionally

• Competitive salary and benefits package
• Opportunities for professional growth and development in a dynamic industry including continued education opportunities through accredited platforms
• Collaborative work enviornment with a talented team of event professionals
• Joining an award willing and high performing team that values fun and relationships
• 401K with 100% match up to 3% and 50% match up for the next 2%
• Medical/Dental/Vision/Disability/Life Insurance (full-time)
• Robust Employee Assistance Program providing a wide range of services including up to 7 free counseling sessions per year
• Health and wellness reimbursement up to $600 annually for items like massages, gym memberships, running shoes etc.
• 10% discount on GHG outlets
• (1) shift meal provided per day
• Discounted hotel rates at Radisson Hotel Group branded properties worldwide
• Parental Leave Program
• Flexible work schedule