Longo Toyota Contracts Clerk
Overview:
The Contracts Clerk is responsible for ensuring timely review of new/used vehicle sales contracts for the dealership to ensure proper completion and accuracy and ensuring all invoices are paid accurately and timely. The Contracts Clerk has a Pay Scale of a Base Hourly Wage of $21.00-$24.00.
- This position is 100% on site at Longo Toyota in El Monte, CA.
Perks of working with us:
- Weekly Pay - get paid every Friday.
- 401k with a generous Company match
- Vacation (accruals earned on Full Time or Part Time status)
- Vision, dental, and medical care benefits available to any team full time team member
- Team member Referral Bonus Program
- Tuition reimbursement
- Discounts with Corporate Partners like GE, Dell, Oakley, Yeti, Ray Ban, and many more….
- Development and growth opportunities
- Free Employee Parking
- On-site gym, free of charge to team members
Responsibilities:
Contracts Management- Receives and processes new/used contracts from the Finance/Fleet department
- Reviews sales documents, such as sales contract, service contracts, GAP and guest credit applications to ensure proper completion and accuracy
- Posts retail and lease finance contracts to appropriate accounting schedules
- Reconciles and balances designated accounts and reports any discrepancies
- Monitors all vehicle purchase documents for compliance with all applicable federal, state, and local taxes and fees
- Prepares documents for submission to financial institutions according to requirements of applicable lender
- Processes trade-ins, payoff trade and equity for vehicles via check
- Send paper contracts to off-banks
- Review LBO payoffs documents for payment via ACH
- Process J Fleet units
- Match DMV documents for used cars to incoming deals
- Audit Goback deals from prior month to ensure posting in current month
- Maintains high ethical standards in all actions.
- Maintains a professional appearance at all times
- Maintains an adequate supply of checks and balances on the check writing and authorization procedure ensuring complete accountability and audit trail.
- Complies with federal, state, and company policies, procedures, and regulations.
- Performs general office duties such as filing, answering telephones, and handling routine correspondence.
- Assists the business office and performs other administrative duties, as needed
- Maintains high ethical standards in all actions.
- Maintains assigned workspace in an organized and clean manner
- Maintains a professional appearance at all times.
Qualifications:
- A high school diploma or equivalent
- A minimum of two (2) years administrative experience, desired
- Knowledge of basic mathematical concepts (adding, subtracting, multiplying, dividing, and percentages) and their application; Microsoft Office (Word, Excel, PowerPoint) proficiency desired
- Knowledge of basic dealership policies and lending institution procedures; administrative and clerical procedures and systems such as word processing, managing files and records; and mathematical principles (adding, subtracting, dividing, multiplying, and percentages) and application; Microsoft Office (Word, Excel, PowerPoint) proficiency desired
- Ability to compile, code, categorize, calculate, tabulate, audit, or verify information or data; pays attention to detail; follow-up with guests and employees; read and comprehend instructions and information in the English language; work well with the public; communicate in a professional manner on the phone, Internet and in person; and use standard office equipment
- Sit or stand for long periods at a time.
- Use hands and fingers in repetitive motion, daily.
- Frequently bend, stretch, twist, or reach with their body, arms, and/or legs; stoop, kneel, crouch, or crawl and talk or hear.
- Moving self in different positions to accomplish tasks in various environments including tight and confined spaces.
- Remaining in a stationary position, often standing, or sitting for prolonged periods.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Why Penske Motor Group:
ABOUT US
Longo Toyota and Longo Lexus, part of Penske Motor Group, LLC, is taking a different approach to automotive sales. We understand that the wants and needs of our guest are changing every day. By adapting and providing superior guest service has made Longo the #1 Toyota retailer for 50 consecutive years and the world’s largest dealership.
We’re looking for Team Members who are eager, well-rounded, ambitious and who want to jump into a new and exciting career. Our Learning & Development programs are geared to provide you with the proper introduction into the organization and our team of experts in every discipline will provide you the guidance needed to ensure your success.
Some companies may promise the world by offering you a fancy title or tell you about a creative benefits program that doesn’t fit your personal needs. We firmly believe in transparency with everything that we do and in providing a variety of benefit offerings that allow our Team Members to select those that are important to them.With our average Team Member having been with Longo for more than 9-years, you can tell that these beliefs are deeply rooted in our culture.
If you have experience in any industry or organization that focuses on providing a superior guest experience, then apply today.
AND A LITTLE MORE ABOUT US
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