Sr. Administrative Assistant - San Diego

If you’re an experienced administrative professional who thrives in a mission-driven environment, we’d love to hear from you!

Key Responsibilities:

• Provide executive-level support to leadership, including scheduling meetings, managing calendars, and handling correspondence.
• Assist with preparing documents, reports, and presentations; proofread materials for accuracy and professionalism.
• Coordinate and organize events, including staff meetings, training sessions, and educational programs.
• Manage sensitive information and maintain confidentiality of student, staff, and organizational records.
• Serve as a liaison between departments, staff, and external stakeholders, ensuring clear and effective communication.
• Oversee office operations, including supply inventory, vendor management, and equipment maintenance.
• Support hiring processes by coordinating interviews and onboarding for new team members, as needed.
• Provide guidance to junior administrative staff, monitoring workload and mentoring as appropriate.
• Experience: 4+ years of administrative experience; prior experience at a senior assistant level and/or in the education sector is highly preferred.
• Education: Associate's or Bachelor’s degree in a related field is a plus.
• Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiar with virtual meeting tools (e.g., Zoom, Teams). Experience with Learning Management Systems (LMS) is a bonus.
• Organization: Exceptional time management skills with the ability to prioritize multiple tasks and meet deadlines in a fast-paced environment.
• Communication: Outstanding verbal and written communication skills, coupled with a professional demeanor.
• Problem-Solving: Strong critical thinking skills with a resourceful and proactive approach to challenges.
• Collaboration: Ability to work both independently and collaboratively as a part of a dynamic team.

Preferred Qualifications:

• Experience supporting executives or senior-level team members.
• Familiarity with compliance requirements in the education industry.
• Background in coordinating educational events or programs.