Administrative Assistant/ Receptionist

Strong attention to detail and organization is required.

PRIMARY RESPONSIBILITIES:

• Provide general administrative support to legal teams.
• Send faxes and scan documents.
• Perform general file up-keep including physical filing of paperwork and uploading documents to the internal systems.
• Retrieve and return files, as applicable.
• Assist with projects as related to the practice.
• May create electronic and/or physical files for new cases.
• Prepare shipping labels and letters and collate packets for employer/client copies.
• Utilize and update in-house database.
• Prepare reports and perform audits to ensure data quality.

SECONDARY RESPONSIBILITIES:

• May back-up Facilities/Front desk with preparation or receipt of file shipments (FedEx, UPS), inventory and office supplies.
• Other duties as assigned.

Skills and Abilities:

• General office clerical skills (e.g. phones, typing, filing, etc.).
• Proficient in Microsoft Office Suite.
• Ability to handle multiple assignments and maintain accuracy and quality standards.
• Ability to handle heavy workloads and high-volumes of case management.

Experience:

• Entry-level position.
• 0-1+ years’ work experience in a fast-paced office environment, a plus.

Minimum Education Level:

• High School Diploma, or equivalent.
• Associate’s degree, a plus.