Executive Assistant

The person in this role will manage a variety of special projects for C-Suite team members, some of which may have organizational impact.

Specific Responsibilities include:

• Coordinate and book travel arrangements
• Prepare expense reports utilizing Concur software, reconcile expense reimbursements and facilitate the monthly payment to American Express.
• Manage calendar / calls / follow-up for the executive. Also sending out invitations, gifts, and preparation materials for leasing meetings and conferences.
• Oversee corporate cell phone plan, FedEx account, etc. in conjunction with Accounting Manager.
• In office role. It is important for this position to be in office.
• Help coordinate business lunches for office (not often, quarterly meetings, etc.), special events (conferences / trade shows) support, etc. in conjunction with the Marketing team and receptionist.
• Keep track of subscriptions and membership renewals

Qualifications

The successful candidate will have the following education and experience:

• Bachelor’s degree preferred
• Proven work experience as an Executive Assistant or similar role
• Experience booking frequent travel arrangements
• Excellent organizational skills and attention to detail
• Ability to think proactively and prioritize work
• Strong written/verbal communication skills
• Prior experience with Concur (or other expense reporting software)
• Proficient in Microsoft Office (Outlook, Word, Excel and PowerPoint)