Assistant Controller
Ensure that accounting records are accurate, supported with proper documentation and follow Generally Accepted Accounting Principles. Success in this responsibility includes:
Month end financial accounting closing – perform month end closing activities and ensuring that results are reported accurately and by the third business day of the month. Job duties will entail preparation of journal entries including accruals; account reconciliations are complete; financial statement preparation and review; analysis of results with commentary and making recommendations for enhancing financial results.
Ensure that payroll, accounts payable, customer invoicing and accounts receivable activities are supported with proper documentation, processed accurately and timely.
Work with Plant Controller and company auditor in preparation of the annual audit and ensuring all supporting documentation is complete and provided by due date. Success will be measured on not having any major audit exceptions and not more than one minor item for improvement.
Develop a thorough understanding of all processes for the plant(s) of responsibility including:
Order to Cash. Includes order entry, shipping, invoicing, payment monitoring, payment application, and sales commission. They will ensure that a proper credit review is performed and provide recommendation for payment term changes due to customer payment performance; sales tax exemptions are maintained; and will work with location management to ensure receivables are collected in a timely manner.
Procure/Production to Pay. Includes purchasing process including seeking prompt payment discounts; scheduling; production reporting and performance; inventory management; accounts payable including taking proper prompt payment discounts; and payroll.
KPI’s and financial/non-financial measures.
Ensure Key Performance Indicators are being accurately measured and reported in a timely manner.
Work with location personnel to understand deviations from goal and assist with root cause analysis and implementing corrective actions to remedy.
Communicate effectively with location and company resources regarding variances from goal and plans to improve.
Work with General Manager to create annual business plan and updated financial forecast when requested.
Prioritize list of location objectives to profitably grow business, improve profitability and cash flow.
Develop financial plan in support of business objectives including:
Capital spending requirements including alternatives considered.
Staffing
Financial statements (income statement, balance sheet and cash flow).
On-going monitoring and reporting of performance vs. business plan and prior year.
Work with Plant Controller to enhance decision support tools and applications to provide ease of use visibility to understand business performance. Work will include:
Other traditional accounting and finance activities including:
Ensure compliance with company policies.
Ensure compliance with government regulations.
Banking and cash management practices are maintained.
Financial analysis in support of new business opportunities
Capital equipment spending request including justification and financial metrics.
Assist General Manager with analysis and other duties as requested.
Assist Chief Financial Officer with companywide initiatives as requested.
Accounting Software Systems, DCAA, Accounting Functions, Accounts Payable (AP), Accounts Receivable (AR), Auditing, Billing Functions, Full Cycle Accounting, QuickBooks, Profit and loss