Administrative Assistant
Robert Half San Diego
Job Summary:
Robert Half is seeking an organized and proactive Administrative Assistant to support our client’s executive team and ensure efficient office operations within a leading telecommunications company. This role involves calendar management for senior executives, vendor coordination, office organization, and supporting company events.This is an ideal opportunity for a motivated individual who enjoys a blend of traditional administrative responsibilities with facilities management.
Key Responsibilities:
- Executive Support:
- Manage scheduling and calendars for senior leadership within the organization.
- Provide support in preparing for customer meetings, events, and general executive administrative needs.
- Facilities and Vendor Management:
- Act as the main liaison with vendors, manage office supply orders, and coordinate maintenance and facilities needs.
- Maintain office coffee equipment weekly, including supply management.
- Office and Kitchen Maintenance:
- Keep the office organized, oversee light kitchen cleaning, and maintain communal spaces.
- Order and track office supplies to ensure adequate stock.
- Expense and Document Management:
- Prepare and submit expense reports for executives.
- Retrieve, organize, and maintain office records and documents as requested.
- Event Coordination:
- Assist in planning and logistics for in-house events and employee communications.
- Coordinate catering and logistics for customer meetings, executive lunches, and company events.
- General Administrative Support:
- Sort and distribute mail and packages, assist with shipping, and handle general office administrative tasks including answering phones, filing, scanning, and faxing.
- Schedule appointments and arrange travel as needed.
- Serve as a backup to the Executive Assistant, managing administrative assistant-level tasks as necessary.
- Possess at least 2 years of experience in an administrative role
- Proficient in answering inbound calls and managing inbound and outbound calls
- Excellent customer service skills
- Experience in data entry
- Ability to handle email correspondence efficiently and professionally
- Proficient in Microsoft Office Suite including Microsoft Excel, Outlook, PowerPoint, and Word
- Capable of scheduling appointments and managing calendars
- Strong organizational skills and attention to detail
- Excellent verbal and written communication skills
- Ability to multitask and prioritize tasks effectively
- Proactive in identifying issues and problem-solving
- Ability to work independently and as part of a team.
San Diego County Regional Airport AuthoritySan Diego
a flexible telecommuting schedule, with the opportunity to work remotely.
• Salary: The hiring salary for the Administrative Assistant II is starting at $57,800 annually. The full pay range for the Administrative Assistant II is $49,402 to $79,042 annually...
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support.
How you make a difference:
The Administrative Assistant is responsible for tasks such as scheduling appointments, screening calls, and preparing reports to ensure that the facility operates smoothly and efficiently. Additionally...