Executive Assistant

We are in search of a part time, Executive Assistant to join our team in Grand Rapids, Michigan. In this role, you will be working within the Administration industry, handling key administrative tasks to support our operations. This job offers a short-term contract employment opportunity.

Responsibilities:

• Provide comprehensive administrative support to ensure efficient operations.
• Handle and process sensitive and confidential information with utmost discretion.
• Manage and maintain executive schedules, including meeting coordination and travel arrangements.
• Assist in the preparation of reports by collecting and analyzing information.
• Address and resolve administrative problems and inquiries.
• Coordinate and facilitate communication between the executive and other departments.
• Maintain a systematic filing system for important and confidential company documents.
• Carry out additional tasks as assigned, supporting the overall goals of the team.
• Candidate must have a minimum of three years of experience in an Executive Assistant role or similar
• Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook is required
• Strong written and verbal communication skills are essential
• Proven ability to handle multiple tasks while maintaining a high level of organization
• Experience in managing and maintaining schedules, coordinating meetings and appointments
• Exceptional attention to detail and problem-solving skills
• Demonstrated ability to handle confidential information with discretion
• Ability to work independently, as well as part of a team, in a fast-paced environment
• Must possess excellent time management skills and the ability to prioritize work
• High school diploma is required; additional qualifications as an Administrative Assistant or Secretary will be a plus.