Administrative Assistant
Acacia champions a collaborative environment to deliver vital health, housing and community building services, work we have been doing since 1969. By hiring talented individuals like you, we've been able to expand quickly, with offices in Albany, Buffalo, Syracuse, Orlando, Tennessee, Maryland and Puerto Rico.
The Administrative Assistant provides administrative and office support to supervisor. Duties may include fielding telephone calls, receiving and directing visitors, filing and fill in for others as needed.Pays: $44,000 annually. KEY ESSENTIAL FUNCTIONS: -Accept incoming and outgoing calls, maintains accurate messages and disseminates same-Maintains Program Director appointments and daily schedule of meetings-Reroutes, transmits, or delivers reports to all departments including conducting minutes during meetings.-Acts as directed by the Director's office in providing support and communication between the Director's office and other departments within the facility.-Provides assistance to the Director in special assigned projects.
(Food Bank, Donations, Clients special Activities)-Accepts and performs temporary or long term assignments to various departments within the facility as required by the Director. (Keeping Critical Files Updated)-Substitutes for other staff when needed.May give assistance to other members of administrative unit, (Payroll, Invoices, Biography Report and Billing).-Create and maintain an atmosphere of warmth, personal interest and positive emphasis, as well as a calm environment.-Consults with department supervisors concerning the operation of their department to assist in eliminating/correction problem areas and/or improvement of services.
Report such findings/solutions to the Director. (Monthly Report for ANH and HPD).-Other duties in keeping with the scope and nature of the position. REQUIREMENTS: -High School Diploma or GED, required-1 + years previous relevant experience in Administrative Assistance-Ability to use business acumen to exercise good judgment and decision-making-Ability to deal with sensitive issues with diplomacy and discretion-Must be able to multi-task with strong organization skills-Excellent interpersonal skills and able to communicate both verbally and in written form-Commitment to cultural diversity and sensitivity-Ability to maintain a professional demeanor under pressure and operate with a keen sense of urgency and commitment to quality