[ref. l76421724] Administrative Assistant/Receptionist
O'Hagan Meyer Portland
O’Hagan Meyer has an opening for a full-time Administrative Assistant/Receptionist in its Portland, OR office. Candidates must have a minimum of 1 year of experience and should demonstrate the ability to time manage and meet deadlines. Excellent verbal and written communication skills are required for this role.
Capability to problem-solve and self-direct recommended.
Responsibilities:
- Provides confidential administrative support to legal staff.
- Provides follow up with appropriate departments, under direction, to ensure compliance with agreements, requests for information from attorneys, and other related issues.
- Prepares a wide variety of legal documents under attorney supervision; operates personal computer to compose, edit, revise, tabulate, and print letters and legal documents for attorney review.
- Establishes, maintains, processes, and/or oversees files, correspondence, databases, records, certificates, and/or other documents.
- Schedules, coordinates, and facilitates meetings and conferences, arranging travel, lodging, facilities, and reimbursements as appropriate; provides or coordinates direct secretarial and administrative support services to office attorney.
- Leads, guides, and trains staff and/or student employees performing related work; may participate in the recruitment of staff.
- Maintains professional growth and development through seminars, workshops, and professional affiliations to keep abreast of latest developments.
- Performs miscellaneous job-related duties as assigned.
Requirements
Requirements:
- Ability to develop and maintain recordkeeping systems and procedures.
- Knowledge of planning and scheduling techniques.
- Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community.
- Ability to communicate effectively, both orally and in writing.
- Skill in the use of personal computers and related software applications.
- Knowledge of legal terminology and procedures.
- Maintaining security for the building by providing passes to visitors
- Keeping track of the people arriving for appointments and when they leave the building
- Answering phone calls and responding appropriately to the caller’s needs
- Health Care Plan (Medical, Dental & Vision)
- Retirement Plan (401k, IRA)
- Life Insurance (Basic, Voluntary & AD&D)
- Paid Time Off (Vacation, Sick & Public Holidays)
- Family Leave (Maternity, Paternity)
- Short Term & Long Term Disability
- Training & Development
- Work From Home
- Free Food & Snacks
- Wellness Resources
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