[ref. n72714101] Executive Assistant

You will have every other Friday off in this position.

Major Job Responsibilities:

• Administer the operations of the executive's office, including supervising staff, managing information systems, and troubleshooting complex problems.
• Analyze workflows and prepare reports with actionable recommendations for improvement.
• Prepare the executive for meetings by gathering, organizing, and presenting relevant information.
• Oversee and manage high-priority projects, ensuring deadlines are met and deliverables align with objectives.
• Draft, review, and edit written communications, reports, and presentations on behalf of the executive.
• Support the planning and execution of internal and external events, meetings, and visits for stakeholders, including clients, donors, or strategic partners.
• Collaborate on departmental initiatives, track progress, and provide status updates to relevant stakeholders.
• Assist in the development of materials for organizational meetings, such as board presentations or team updates.
• Arrange travel logistics—local, domestic, and international—for the executive while maintaining adherence to organizational policies.
• Schedule priorities and ensure the executive's time is used effectively by balancing competing demands.
• Manage sensitive and confidential information with a high degree of discretion and professionalism.
• Use software tools and databases (training provided as needed) to track and maintain critical information tied to departmental goals.
• Process and submit expense reports in compliance with company policies.
• Perform additional duties and responsibilities as assigned.

Qualifications:

• Bachelor’s degree or equivalent professional experience.
• 5–7 years of related experience in an administrative, operational, or similar role, ideally within a professional or non-profit organization.

Knowledge, Skills, and Abilities:

• Proven ability to maintain professionalism, utilizing tact, discretion, and sound judgment in all interactions.
• Proactive and resourceful with strong problem-solving skills; thrives in a fast-paced environment.
• Excellent written and verbal communication skills with strong attention to detail.
• Demonstrated ability to build and maintain effective relationships at all levels of an organization.
• Advanced expertise with office software and communication tools, as well as the ability to learn new systems.
• Strong organizational and project management capabilities with a focus on meeting deadlines.
• Highly adaptable and capable of prioritizing work independently or delegating tasks as needed.

ADP - Financial Services, Cisco Webex Meetings, Concur, CRM, Kronos Timekeeping System, About Time, Calendar Management, Communication, Conference Calls, Correspondence