Administrative Assistant

Job description

Payrate: $25/hr

ResponsibilitiesPreparing reports and handling information requests in addition to performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls and scheduling meetings,Act as immediate supervisor's personal representative in dealing with public and in routine contacts with other State executives,Screen incoming correspondence, refer to appropriate staff and follow up to assure timely response,Formatting documents in Word and ExcelReceive and process mail, faxing, scanning/photocopying, emailing, and uploading documents,Scheduling meetings and managing daily schedule for team membersSupport an internal Personnel Database in Access while maintaining strict confidentialityTroubleshoot for staff for multiple issues, including IT issues

QualificationsA high school diploma (or equivalent),Two-year minimum experience working in a professional office setting,Excellent working knowledge of Microsoft Office (specifically Word and Excel),The ability to enter data into, and extract data from, electronic databases,The ability to work independently and on a team with different personalities,The ability to handle multiple, shifting priorities,Good organizational skills, including an ability to organize information into reports.

Preferred qualifications:certification in Microsoft Office productsexperience with LATS and Access databasesknowledge and experience with computer information systems and computer programmingexperience with NYS Department of Health recruitment process

Datrose is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race. Religion, color, national origin, sexual orientation, gender identity, pregnancy, status as a parent, age, protected veteran status, family medical history or genetic information, political affiliation, status as a qualified individual with disability, or other non-merit-based factors.

Authorization to work in the U.S. is a precondition of employment. Datrose does not sponsor employment visas.

Benefits:

401(k)Dental insuranceHealth insuranceVision insurance

Schedule:

8 hour shiftDay shift

Work Location: In person