Executive Assistant

The role involves significant interaction with various departments and requires a broad set of skills such as Calendar Management, Conference Calls, Correspondence, and Activity Reports.

• Facilitate efficient communication by managing incoming and outgoing correspondence, including emails, letters, and packages.
• Provide top-level administrative support by managing complex calendars for meetings, travel, and other commitments.
• Maintain and preserve a variety of records, ensuring confidentiality and accuracy in handling electronic files.
• Facilitate smooth business operations by preparing meeting agendas and support materials, and taking minutes during meetings.
• Ensure the smooth running of the office by ordering supplies, negotiating with vendors, and maintaining office inventory.
• Assist in the preparation of reports, memos, and agendas, contributing to the efficient flow of information within the office.
• Deliver excellent customer service by greeting visitors, answering phones, and directing calls appropriately.
• Assist with the agency's procurement needs, ensuring timely sourcing and delivery of required items.
• Perform upper-level business diplomacy tasks, acting as a liaison between different departments and stakeholders.
• Manage the agency's social media platforms, ensuring timely updates and responses to inquiries. • Proven experience as an executive assistant or related administrative role with a minimum of 3 years of experience
• Proficient in the use of office software and tools, including MS Office Suite
• Demonstrable experience in managing calendars, scheduling appointments and meetings
• Ability to manage and coordinate conference calls
• Strong written and verbal communication skills for managing correspondence
• Experience in preparing and compiling activity reports
• Excellent organizational and time management skills
• Ability to work in a fast-paced environment, prioritize tasks and work under pressure
• High level of discretion and confidentiality
• Exceptional attention to detail and problem-solving skills
• Possess the ability to work independently and collaboratively within a team.