Administrative Assistant

We are seeking a motivated and detail-oriented Administrative Assistant to support accounting, administrative, and marketing functions. This role is ideal for a team player eager to grow and take on additional responsibilities.

Key Responsibilities:

Office Administration:

• Handle A/R and A/P tasks, including deposits, printing checks, and billing.
• Manage mail, databases, filing systems, and calendars.
• Maintain office supplies, equipment, and professional facilities.
• Serve as the IT contact and coordinate with janitorial and maintenance services.

Marketing Support:

• Assist with preparing marketing materials, newsletters, and website blog updates.

Customer Service:

• Provide professional front desk support, including answering calls, greeting visitors, and coordinating appointments.
• Ensure excellent customer and vendor experiences.

Service Support:

• Assemble financial statements, tax returns, and proposals.
• Proofread and process accounting and project materials.

General Support:

• Participate in company meetings and organize internal events.
• Contribute to the company’s LinkedIn presence.

Excellent organizational and communication skills.

Proficiency in Microsoft Office and ability to multitask effectively.