Administrative Assistant - Robert Half

We are offering a long-term contract employment opportunity for an Administrative Assistant in Pasadena, Texas. This role primarily focuses on coordinating maintenance tasks and managing records within a diverse industry setting. The successful candidate will be the linchpin in facilitating smooth operations across various departments.

• Oversee the scheduling and coordination of maintenance tasks, inspections, and repairs for equipment and facilities.
• Keep meticulous records of maintenance activities such as work orders, schedules, and logs.
• Liaise effectively with maintenance staff, vendors, and contractors to ensure tasks are completed in a timely manner.
• Manage inventory of maintenance supplies and equipment, placing orders for replacements when necessary.
• Contribute to budget management and cost tracking for maintenance projects.
• Generate detailed reports on maintenance activities, expenses, and equipment performance.
• Uphold compliance with safety protocols and regulations within the maintenance department.
• Assist in the selection and evaluation of vendors and contractors for maintenance and repair services.
• Provide administrative support to the maintenance department through tasks such as filing, data entry, and correspondence.
• Collaborate with other departments to address maintenance-related issues and support overall facility operations. • Proficiency in Microsoft Office Suite including Word, Excel, Outlook, and PowerPoint
• Experience in handling inbound and outbound calls
• Strong customer service skills
• Ability to perform data entry tasks with a high level of accuracy
• Experience in managing email correspondence
• Ability to schedule appointments and manage calendars efficiently
• Excellent verbal and written communication skills
• Strong organizational and multitasking abilities
• Attention to detail and problem-solving skills
• High school diploma; additional qualifications as an Administrative Assistant or Secretary are a plus