Office Services Associate

This role is situated within the corporate industry and will offer a contract employment opportunity.

• Operate a multi-line phone system to answer and transfer calls efficiently.
• Accept and sort deliveries, maintaining an organized record of incoming mail.
• Handle sensitive and confidential documents and information with discretion.
• Maintain open communication lines with management and clients regarding job or deadline issues.
• Oversee the cleanliness and organization of the office and conference rooms.
• Ensure sufficient office supplies are available and restock as needed.
• Assist in setting up for meetings and cleaning up afterwards.
• Utilize downtime effectively by assisting in the mail room.
• Implement excellent customer service skills to maintain a professional office environment.
• Be proactive in handling additional projects as assigned. • Demonstrated proficiency in customer service and communication
• Proven ability to manage office functions and operations effectively
• Familiarity with office procedures and policy implementation
• Experience in answering inbound calls and executing receptionist duties
• Proven skills in supervising and managing team dynamics
• Familiarity with hiring processes and onboarding
• Proficiency in scanning documents and maintaining logs
• Exceptional ability to troubleshoot and resolve issues
• Experience in managing facilities and ensuring they meet quality assurance standards
• Ability to handle deliveries, distribute faxes, and manage paper records
• Proficiency in using office machinery
• Excellent digital communication skills
• Knowledge of 'About Time' and 'R Code' software is a plus
• Ability to maintain a high level of professionalism in all interactions
• Commitment to continuous learning and improvement.