Accounts Payable Specialist

Company Overview:

Join our dynamic and growing organization as an Accounts Payable Specialist. We are dedicated to operational excellence and provide a supportive work environment. The Accounts Payable Specialist will play a vital role in managing our accounts payable process, ensuring timely and accurate payment to our vendors and suppliers.

Position Overview:

The Accounts Payable Specialist is responsible for processing vendor invoices, handling payments, and maintaining accurate financial records. The ideal candidate will possess strong attention to detail, excellent organizational skills, and the ability to work effectively in a fast-paced environment.

Key Responsibilities:

Invoice Processing:

• Review and verify vendor invoices for accuracy and compliance with company policies.
• Match invoices with purchase orders and receiving reports before processing for payment.
• Enter invoices into the accounting system in a timely manner.

Payment Management:

• Prepare and process payments to vendors via checks, ACH, and electronic transfers.
• Monitor accounts payable aging reports and ensure timely payment of invoices.
• Handle vendor inquiries related to payment status and discrepancies.

Vendor Relations:

• Maintain positive relationships with vendors and suppliers.
• Ensure vendor records are accurate and up-to-date.

Reconciliation:

• Reconcile vendor statements and resolve discrepancies in a timely manner.
• Assist with month-end closing procedures, including accounts payable reconciliations.

Compliance & Record Keeping:

• Ensure compliance with accounting policies and procedures.
• Maintain accurate and organized accounts payable records and documentation for audits.

Qualifications:

Education:

• Associate’s or Bachelor’s degree in accounting, finance, or related field preferred.

Experience:

• 2+ years of experience in accounts payable or a similar role.
• Experience with accounting software (e.g., QuickBooks, SAP, Oracle, or similar) is preferred.

Technical Skills:

• Proficiency in Microsoft Excel (including formulas and data analysis).
• Strong organizational skills and attention to detail.

Soft Skills:

• Excellent communication skills, both written and verbal.
• Ability to work independently and as part of a team.
• Strong problem-solving skills and the ability to manage multiple tasks.

Work Environment:

This position is based in an office environment, where collaboration with finance, procurement, and other departments is essential for ensuring smooth operations.

About Robert Half:

Robert Half is the world’s leading staffing firm, specializing in finance and accounting. We connect skilled professionals with top organizations in need of temporary, temp-to-hire, and permanent placements.