Office Manager

The industry of operation is diverse, with the workplace mainly being in-office with some flexibility in scheduling.

Responsibilities:

• Oversee day-to-day administrative office functions to ensure efficiency
• Manage all aspects related to employee training, payroll, and maintaining employee records
• Handle financial responsibilities such as managing accounts payable/receivable and annual insurance audits
• Oversee database management systems such as QuickBooks, PayPal, and Access
• Manage facilities, ensuring maintenance and supplies are well-organized
• Oversee the enrollment process for new and existing students for various programs, resolving any scheduling conflicts
• Act as a central communication point between different programs and services offered
• Maintain all academic records and manage tuition payment and payment plans
• Assist directors with various functions as needed and oversee additional help if required
• Answer inbound calls and resolve customer inquiries using accounting software systems like ADP
• Financial Services, Concur, and About Time.
• Proficient in Accounting Software Systems
• Experience with ADP Financial Services
• Familiarity with Concur software
• Proficient in About Time software
• Ability to handle Answering Inbound Calls effectively
• Proven experience in office administration or relevant role
• Excellent organizational and leadership skills
• Outstanding communication and interpersonal abilities
• Familiarity with office management procedures and basic accounting principles
• Excellent knowledge of MS Office and office management software
• Qualifications in secretarial studies will be an advantage
• High school diploma; BSc/BA in office administration or relevant field is preferred