Experienced Administrative Assistant
Referral Details:
We greatly appreciate your referral, and we look forward to reviewing the qualifications of the candidate you've recommended. Here's a brief overview of the process:
After you've completed this referral form, your recommended candidate will be directed to apply for the specific role through our website. This step is crucial for Wipfli to remain compliant with federal laws and to ensure a fair and transparent selection process.Once their application is received, our Talent Acquisition team will evaluate their qualifications, including how well they align with the requirements of the role and the broader needs of our organization.
Your referred candidate will remain in our candidate database for future opportunities, offering them additional chances to become part of our team. As the referrer, your role in the recruitment process is to bring potential talent to our attention.We ask that you refrain from discussing updates on the candidate's status, out of respect for their personal consideration. Our Talent Acquisition team will provide you with a final update once the candidate has been informed of their application status.
Throughout this process, we may reach out to you with any questions or additional information to ensure a seamless and effective referral experience.
Thank you for your invaluable contribution to our recruitment efforts, and we sincerely appreciate your understanding and support throughout this process.
If you would like to read more about referral bonus eligibility, please visit InSite: Referral Bonus Program Eligibility
Responsibilities: The Administrative Specialist position is in person in our Chicago, IL office.
Responsibilities:
- Monitor and manage the front desk, greet clients and vendors
- Schedule and maintain aesthetic of conference rooms and common areas, handle hospitality arrangements and assist with local events, order and restock supplies
- Manage incoming and outgoing mail
- Answer phones for multiple offices over a centralized calling system, monitor fax lines, and centralized voicemails
- Provide administrative support to ensure deadlines are met, while maintaining a positive, collaborative work environment
- Develop and demonstrate a general knowledge of the firm's products and services
- Assist other administrative staff and overflow work as needed
Qualifications:
- Requires two years of administrative experience with a high school education, or one year of administrative experience with an associate degree
- Experience working in a professional services work environment is preferred
- Experience with hospitality and event management is preferred
- Requires intermediate proficiency in Microsoft Outlook, Word, Excel, and Adobe: Microsoft Teams experience is preferred
- Ability to provide clear and concise verbal and written communication skills
- Ability to plan, prioritize, and organize many projects simultaneously under pressure and time deadlines
Carly Seidl, from our recruiting team, will be guiding you through this process. Visit her LinkedIn page to connect!
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