Accounting Admin

If you have excellent Excel skills and a strong understanding of PDF file management, we’d love to have you on board!

Responsibilities:

• Invoice Management: Log into various utility accounts, download PDF invoices, and save them in designated folders for easy access and record-keeping.
• Excel Tracking: Accurately log invoice details into an Excel spreadsheet, ensuring all records are current and marked for open or closed status.
• Communication: After compiling and verifying all invoices for a division, email the complete set to the designated recipient.
• Document Handling: Use advanced PDF features to edit, add text, split, and combine files as needed for accurate invoice preparation and submission.

Required Skills:

• Excel Proficiency: Ability to use and manage data in Excel, with attention to detail in tracking and logging invoices accurately.
• PDF Document Management: Skilled in saving, editing, and combining PDF files, adding text annotations, and managing document properties within MS Office.
• Attention to Detail: Meticulous in organizing invoices and records to ensure accurate and timely submissions.
• Preferred Qualifications:
• Previous experience in an administrative or accounting role, particularly with utility account management or invoice processing.
• Familiarity with Microsoft Office Suite for file management, emailing documents, and general office tasks.