Administrative Assistant

The role offers a contract to permanent employment opportunity in the industry.

• Provide administrative and clerical support to managers and office staff
• Assist in arranging travel and meeting schedules
• Prepare detailed reports and assist with client/broker presentations
• Maintain an effective filing system and manage customer records
• Respond to general correspondence and emails in a timely manner
• Assist with contract follow-up and support as needed
• Participate in meetings and events and prepare meeting minutes and agendas when necessary
• Coordinate office activities such as meetings, travel, conferences, and department activities
• Use Microsoft Office 365 and other relevant software to carry out tasks efficiently
• Process incoming and outgoing mail and assist visitors as needed.
• Minimum of 3 years experience as an Administrative Assistant or in a similar role
• Proficient in Microsoft Office 365 and basic office equipment operation
• Demonstrated ability to answer multi-line phone systems and assist visitors
• Experience in arranging and coordinating travel arrangements
• Proficiency in preparing detailed reports and filing
• Excellent communication skills, both written and verbal
• Ability to compose correspondence and prepare reports
• Experience in meeting arrangements and mail processing
• Familiarity with smartphone usage for detail oriented purposes
• Basic office skills are essential for this role.