Executive Assistant to Chairman/CEO
The office is on N. Wabash and there are 21 employees in the Chicago office and a total of 50 nationally.
About the Job:
Vet and prioritize the CEOs emails and draft responses
Manage relationships with key internal and external stakeholders
Planning and executing internal and external meetings and events
Prepare and edit correspondence, reports, and presentations
Maintain well-organized filing systems for professional records and correspondence
Handle confidential and sensitive information with discretion
Screen incoming phone calls delivering detailed, timely messages to the appropriate parties
Proactively manage daily calendar, identifying and mitigation potential conflicts
Schedule and prepare for meetings by organizing agendas, taking minutes, and following up on action items
Help plan and coordinate business events and functions
Schedule internal and external meetings
Coordinate complex travel arrangements including flights, cars, hotels, and other reservations and manage private aviation to identify and mitigate potential travel disruptions whenever possible
Process expense reports
Support simple budget tracking related to office operations and business projects
Evaluate monthly spend within areas of responsibility, making recommendations for cost and time efficiencies
Assist with personal scheduling, such as coordinating appointments or family-related engagements.
Ad hoc projects as needed
Limited off-hour availability via text
About You:
Minimum of 10 years of experience in a related support position
BA/BS from a college or university
Excellent Microsoft Office skills (Word, Excel, PowerPoint and Outlook)
Dynamic and proactive comfortable in a fast-paced environment.
Polished, professional demeanor
Proactive go-getter; no task is too big or too small
Outstanding communication skills
Salary, Bonus, Benefits (medical, dental, vision)-basic plan paid 87% by the firm, Paid Vacation, 401k, Commuter benefits
Hours: 9-5