Purchasing Manager

Overview:

POSITION SUMMARY: Oversee the day-to-day activities of the organization’s purchasing and procurement activities

1. Business Acumen
2. Customer Focus
3. Timely Decision Making
4. Negotiating

Responsibilities:

Essential Duties and Responsibilities:

1. Participate in the overall implementation of a purchasing function to the organization.
2. Ensure that buying agreements are in compliance with policy, meet appropriate service levels and minimize costs.
3. Strive to build strong and effective relationships with vendors.
4. Compile and maintain purchasing needs from key departments, based on their needs.
5. Negotiate and obtain bids and/or quotes for all purchasing needs from suppliers and contractors. This includes monitoring their progress and checking for quality of service provided.
6. Request quotes, document and analyze bids received and make determination as to best supplier for our goods, based on cost, quality, terms and other factors.
7. Place orders with vendors and monitor progress from receiving of goods to services to processing of invoices. Assist in resolving invoice discrepancies and deliveries.
8. Coordinate all credit card purchases and timely reconciliation every month
9. Maintain database of key vendors and keep current with information including price lists, contract and shipping details.
10. Prepare and maintain key vendor information including, address, terms, etc, when applicable. For new vendors, performing credit checks and evaluating their business performance.
11. Assist in documentation of all related policies, procedures and work instructions.
12. Work with Finance team to implement electronic system for requisitions and purchase orders.
13. Perform other related duties as assigned.

Qualifications:

Required Qualifications:

1. Bachelor’s degree in Business, Finance or Accounting.
2. Minimum five years purchasing experience.
3. Strong knowledge of accounting systems.
4. Strong Excel and Data Entry Skills.
5. Ability to multitask and meet multiple deadlines.
6. Excellent attention to detail and organizational skills
7. Excellent customer service and employee relations skills.
8. Ability to work with staff of all levels.

Preferred Qualifications:

1. Familiarity with enterprise level accounting systems, such as Microsoft D365 environments.
2. Experience working in Microsoft office environments, such as Sharepoint, Teams, Outlook, etc.
3. Demonstrated ability to multi-task and prioritize.