Legal Assistant

Overview:

It’s a place where you can build your career and enjoy professionally satisfying work. We have over 2,300 people who are #HappyatFoley, and we think you will be too.

The Assistant will perform advanced-level legal and administrative support duties requiring sound judgment, critical thinking, project management and advanced organizational skills, as well as strong proofreading and formatting skills. Successful candidates must have exceptional communication and administrative skills and be highly organized, confidential, proactive, detail-oriented; have a willingness to learn and work effectively within a team environment.

Responsibilities:

• Assist attorneys by providing administrative assistance through the performance of complex secretarial and clerical duties including: meeting planning and coordination, client communication, and scheduling, etc.
• Receive and screen telephone calls, letters and/or visitors; answer routine questions and furnish information to inquiring parties
• Schedule appointments and make arrangements for conferences and travel; maintain attorney's calendar to ensure that deadlines are met
• Interact with persons at all levels in the firm, industry and community; heavy client contact
• Communicate attorney's instructions to various individuals and furnish and obtain information from other attorneys within the practice area
• Create, organize and maintain client files, follow up on pending matters
• Maintain physical and electronic client, research and administrative files utilizing NetDocs
• Greet attorney’s clients and guests for meetings and appointments and ensure that all required materials are organized in advance
• Interact with clients frequently by responding to their questions and obtaining information as required
• Anticipate attorney's needs and prepare necessary documentation in draft for attorney's review, including miscellaneous correspondence and client billing
• Provide document production services, including styling and formatting of documents
• Proofread all documents and check for appropriate formatting, spelling and grammatical errors
• Prepare documents and packages for mail, messenger and overnight delivery; ensure that all attachments, exhibits and enclosures are intact
• Receive and redirect attorney requests and needs as appropriate to expedite solutions
• Manage incoming and outgoing mail and e-mail
• Submit conflicts check(s) through OPEN
• Enter new client matter information in OPEN and prepare engagement letters
• Prepare expense report and disbursement forms through Chrome River
• Perform routine filings and retrieve files when requested

Qualifications:

• Three (3) years' experience as legal or high-level executive assistant preferred
• Understanding of estates and trusts practice group needs, including documents and terminology preferred
• Must have Florida Notary certificate or ability and willingness to obtain