[ref. q5677720] Robert Half - Administrative Assistant

We are seeking a dedicated Administrative Assistant to join our team located in Pittsford, New York. This role is within the industry and offers a long-term contract employment opportunity. As an Administrative Assistant, your tasks will primarily involve managing office operations, handling incoming communication, and ensuring efficient data management.

Responsibilities:

• Serve as the first point of contact for office visitors and vendors, ensuring a welcoming and detail-oriented environment.
• Manage and sort incoming mail, ensuring all correspondence reaches the appropriate parties promptly.
• Handle inbound calls, efficiently directing them to the relevant parties.
• Utilize various Microsoft Office tools, such as Excel, Word, Outlook, and PowerPoint to perform necessary computer tasks and maintain digital records.
• Carry out data entry tasks with high accuracy, contributing to the overall efficiency of our operations.
• Participate in customer service activities, addressing inquiries and resolving concerns when necessary.
• Balance both inbound and outbound calls, demonstrating excellent communication and interpersonal skills.
• Schedule appointments, ensuring optimal time management and organization.
• Maintain effective email correspondence, ensuring clear and detail-oriented communication. • Proficiency in answering inbound calls, demonstrating exceptional communication and problem-solving skills.
• Experience in providing excellent customer service, ensuring client satisfaction and retention.
• Ability to perform data entry tasks accurately and efficiently.
• Skilled in email correspondence, maintaining detail oriented and timely communication with clients and team members.
• Experience in managing both inbound and outbound calls, ensuring effective communication and coordination.
• Proficiency in Microsoft Excel for data management and analysis.
• Familiarity with Microsoft Outlook for scheduling, email management, and task organization.
• Knowledge of Microsoft PowerPoint for creating engaging and detail oriented presentations.
• Expertise in Microsoft Word for document creation, editing, and formatting.
• Ability to schedule appointments, managing calendar and coordinating meetings effectively.