Administrator Development & Communications

Overview:

We want you to join our team! We need deeply compassionate, committed, and highly talented staff. The Woods organization is guided by their mission to support children and adults with disabilities or challenges to achieve their highest potential and independence through innovative and individualized approaches that promote learning and personal fulfillment.

• Medical, Dental, and Vision Insurance
• Life and Disability Insurance
• PTO - Paid time off
• On-site medical center
• 403b retirement plan
• Continuing education programs
• Tuition-assistance program
• Career growth opportunities

Job Summary:

• This position serves as the Database Administrator for the Development Department and provides general administrative support to the Development and Communications Department.

Responsibilities:

Database Administrator

Serves as Database Administrator for the Donor Perfect fundraising platform, including:

• Gift processing, including acknowledgement letters and tax receipts; creates filters, exports and mailing codes for solicitation and outreach mailings
• Files weekly gift reports with backup documentation
• Pulls gift reports weekly, monthly and annually as assigned
• Enters new constituent records (family, friends, companies, foundations, government entities, event participants)
• Updates existing constituent records, which requires interfacing with Woods' Electronic Health Records to obtain biographical information
• Addresses corrections from Post Office; update records for constituents who are deceased, or lost addresses; manages other database cleanup/update activities as needed.
• Manages the interface with Constant Contact (email marketing platform)
• Assists staff with research on individual donor prospects (Donor Search)
• Maintains administrative functions for the Run for Woods and Woods Golf Classic websites and manages communication with OneCause (software) from January - September to assist individuals registering and fundraising for the events.

Administrative Support

Works with the Sr. Director, Community Engagement & Marketing, Sr. Director, Strategic Communications, and Dir, Corporate, Foundation & Govt. Support and other Development and Communications staff to coordinate database functions and manage production of large mailings:

• Maintains calendar for office and for mailing production
• Envelope and letter production
• Serves as liaison with Woods' mailroom
• Creates and maintains electronic files for all mail pieces
• Coordinates meetings, ie. room assignments, nutrition services, presenters' A/V needs, timing (finding appropriate availability based on attendee's schedules), and invitee response management
• Attends meetings as official minutes-taker as requested
• Maintains accounting systems, including generating and submitting monthly reports to accounting for reconciliation purposes; generating monthly financial reports for Development staff; pulling gift reports for annual audit, as assigned; tracking departmental budgets.

Other duties as required, which may include, but is not limited to:

• Proofs and edits gift acknowledgement letters
• Schedules meetings and conference rooms
• Maintains inventory of needed supplies and place orders to resupply as needed, including letterhead, envelopes, replay cards, business cards, etc.
• Special assignments as needed for special

Qualifications:

• HS Diploma or equivalent required.
• Knowledge of and experience using fundraising database (Donor Perfect, Donor Search, OneCause, Constant Contact)
• Knowledge of Microsoft Office, including Excel to manage data and graphs, create monthly PowerPoints for presentations, etc.
• Knowledge of desktop publishing (Publisher, Canva)
• Knowledge of OneDrive, Office 365, Sharepoint, CareLogic (electronic health record)
• Event planning and implementation, must be detail oriented
• Exceptional organization skills
• Demonstrated ability to solve problems and work in a team environment
• Strong verbal and communication skills
• Must be able to meet deadlines, respond promptly to donor requests for information, and manage the demands of multiple projects.