[ref. z56451621] Executive Secretary - Robert Half

The ideal Executive Secretary will be successful if they have excellent verbal and written communication skills and the ability to perform multiple tasks within set deadlines.

Responsibilities:

• Manage and coordinate complex scheduling of faculty in various labs and outpatient areas.
• Maintain and update a comprehensive monthly calendar to reflect laboratory and outpatient responsibilities of each physician.
• Regularly proofread, edit, and update the calendar to ensure accuracy before it is released to faculty and staff.
• Track and maintain tallies for the total number of lab days for each physician and weekend/holiday coverage to optimize lab utilization.
• Manage scheduling changes that occur after the calendar is distributed.
• Utilize administrative management skills to coordinate, track, and distribute information in a timely fashion on a daily basis.
• Utilize Concur and other administrative assistance skills for managing travel and accommodations for visiting professors.
• Maintain accurate administrative records and perform other administrative tasks as needed.

The ideal Executive Secretary candidate should have a Bachelor's degree or equivalent combination of education.

Other requirements for the Executive Secretary position include and are not limited to:

• 5+ years of Executive administrative support experience preferred
• Health or education industry experience preferred
• Experience with meeting management, travel arrangements, event planning, working with donors and managing funds required
• Experience with Concur for expenses preferred
• Excellent Microsoft Office Suite (Outlook, Word, Excel, Power- Point) skills and knowledge; and experience with databases and in-house publishing software.
• Good writing, editing, and proofreading skills.
• Knowledge of efficient office procedures and practices

Interested candidates should reach out to Jessica Heilweil at 267-996-4167 and reference JO#03720-0013078095