Receptionist

This role involves coordinating events, managing facilities, and performing general administrative tasks.

Responsibilities:

• Greet and screen visitors to ensure security protocols are followed
• Coordinate and assist in the planning and execution of various events
• Regularly inspect the office premises to identify and report any maintenance requirements
• Assist with facility management by liaising with the team for any repair or maintenance work
• Conduct walkthroughs of the office to ensure everything is in order
• Serve as the main point of contact for any facility-related issues
• Assist with catering needs and arrangement of food for events or meetings
• Utilize your skills in Microsoft Office Suite for various administrative tasks
• Ensure the front desk area is kept tidy and presents a positive image of the company
• Handle general administrative tasks as needed, including coordinating meetings and managing schedules.

• Proficiency in performing standard receptionist duties, including answering phone calls, scheduling appointments, and greeting clients.
• Demonstrated experience in event planning, such as coordinating corporate gatherings, team-building activities, and client meetings.
• Ability to effectively coordinate meetings, both virtual and in-person, including managing logistics, sending out meeting invites, and preparing necessary materials.
• Proven experience as a Facilities Coordinator, ensuring the office environment is well-maintained, safe, and conducive for all employees.
• Strong communication and interpersonal skills, capable of interacting professionally with clients, colleagues, and visitors.
• Proficiency in using office equipment like fax machines, photocopiers, and scanners.
• Excellent organizational and multitasking abilities.
• Attention to detail and problem-solving skills.
• Strong knowledge of office procedures and basic accounting principles.
• Proficient in MS Office, particularly Excel and Word.
• High school diploma or equivalent; higher degree in a relevant discipline will be appreciated.
• Ability to maintain confidentiality of sensitive information.
• Willingness to learn and adapt to new tasks or projects as required.

** If you're interested in this position, please apply to this position and contact Nick Mussman at nick.mussman - at - roberthalf - .com with your word resume and reference job ID# 00419-0013082194**