Billing Specialist

Rapidly growing law firm in DC is seeking a Billing Specialist to help manage the firm’s billing operations in ensuring accurate and timely invoicing. This role requires strong attention to detail, discretion, and the ability to navigate complex billing processes efficiently.

Key Responsibilities:

• Process 250-300 bills per month, including both retainer and hourly-based invoices.
• Generate and edit Proformas, ensuring accuracy while understanding which edits require attorney approval before sending to clients.
• Manage traditional billing (80%) and e-billing (20%), ensuring compliance with client Outside Counsel Guidelines and fee agreements.
• Follow up with billing partners, attorneys, and clients to resolve billing issues and ensure invoices are approved and processed in a timely manner.
• Handle collections, working closely with attorneys and clients to track outstanding balances and facilitate payments.
• Accurately post billable expenses and client vendor-related bills.
• Process and troubleshoot electronic invoices, addressing any rejections or reductions efficiently.
• Maintain professional and discreet communication, knowing when to ask questions and when to proceed independently.
• Ensure confidentiality of client and firm matters while collaborating with attorneys, paralegals, accounting staff, and vendors.
• Support additional billing and accounting tasks as needed.

Qualifications & Skills:

• 2+ years of experience in law firm billing required.
• Familiarity with Adarent billing software or similar platforms is a plus.
• Strong understanding of billing guidelines, e-billing platforms, and collections processes.
• Excellent attention to detail with the ability to manage multiple tasks in a fast-paced environment.
• Professional communication skills with the ability to interact tactfully and effectively with attorneys, staff, and clients.