Accounts Payable

The ideal candidate will have experience with accounts payable processes, vendor management, and internal controls. This position reports to a senior accountant.

Responsibilities:

• Review, verify, and process invoices in a timely and accurate manner.
• Ensure invoices are properly coded and comply with company policies and procedures.
• Resolve discrepancies and communicate directly with vendors when necessary.
• Prepare and process payments, including check runs, ACH, and wire transfers.
• Ensure timely payment of invoices to avoid late fees.
• Track and reconcile accounts payable transactions to ensure accurate records.
• Maintain and update vendor records, including contact and payment information.
• Handle vendor inquiries regarding payment status, discrepancies, or issues.
• Negotiate payment terms with vendors when required to optimize cash flow.
• Review employee expense reports for accuracy and ensure compliance with company policies.
• Process employee reimbursements in accordance with company guidelines.
• Ensure adherence to internal controls, company policies, and all relevant regulations.
• Assist in external audits by providing necessary documentation and support related to accounts payable.
• Maintain accurate and organized records of all accounts payable transactions.
• Prepare, analyze, and present accounts payable reports for management review.
• Identify opportunities for process improvements to streamline the accounts payable workflow.
• Propose and implement changes to increase efficiency and reduce errors in the accounts payable process.
• Associate’s Degree in Accounting or a related field, or a minimum of 3 years of experience in accounts payable or a comparable role.
• Proficient in using ERP systems and Microsoft Excel to manage and process transactions efficiently.
• Exceptional ability to review invoices and reconcile accounts with a high degree of accuracy.
• Proven ability to handle sensitive financial data with discretion and maintain confidentiality in all aspects of work.
• Strong written and verbal communication skills for effectively interacting with vendors, team members, and management.
• Excellent organizational and time management abilities, with a demonstrated capacity to manage multiple tasks and meet deadlines.
• Capable of maintaining efficiency and focus during periods of high volume or tight deadlines.