Executive Assistant (to the CEO)
We’re also thrilled to be named a Greater Toronto Top Employer and proudly certified as a Great Place to Work®. These honours reflect our commitment to fostering an inclusive, high-performance culture where talent thrives, and innovation drives us forward.
We are seeking a proactive and highly organized Executive Assistant to support the CEO. This role is ideal for someone who thrives in a fast-paced, dynamic environment and is eager to take on a variety of responsibilities to ensure the smooth functioning of the CEO’s day-to-day needs.The ideal candidate will be detail-oriented, resourceful, and able to manage multiple priorities while providing critical support to senior leadership. In addition to key administrative tasks like calendar management, travel coordination, and meeting preparation, you will gain exposure to strategic decision-making and work on high-impact projects.
What will you be doing?- Manage high-volume meetings and calendar scheduling for the CEO, ensuring all appointments, events, and conference calls are well-coordinated.
- Coordinate all logistics for meetings, including booking rooms, ordering catering, and preparing any required materials.
- Handle all travel arrangements for the CEO, including preparing detailed schedules and distributing itineraries. Manage last-minute changes with efficiency and professionalism.
- Prepare draft reports, research, and background information to ensure the CEO has all necessary context for meetings and key decisions.
- Distribute meeting agendas, prepare the CEO for meetings, and take meeting minutes/action items as needed. Follow up on action items to ensure completion.
- Manage the flow of information and emails from both internal and external sources, ensuring timely responses and organization.
- Maintain confidentiality and exercise discretion in managing sensitive information, internal communications, and high-level meetings.
- Support the execution of team and company-wide events, collaborating with other departments to bring our cultural and social initiatives to life.
- Assist with preparing materials for Board & Board Committee meetings, including uploading documents to secured platforms for key stakeholders.
- Ensure effective communication within the executive team, keeping everyone informed on project progress, deadlines, and relevant updates.
- Provide strategic administrative support, proactively identifying potential areas for the CEO’s efficiency improvement.
- Act as a liaison between the CEO and other senior executives, managing communication and ensuring alignment on priorities.
- Monitor CEO’s schedule for potential conflicts and provide thoughtful recommendations for time management and prioritization.
- 3-5 years' experience as an Executive Assistant supporting senior executives or leadership, preferably in fast-paced or high-growth environments.
- Undergraduate degree or diploma preferred.
- High-energy and self-motivated with the ability to take initiative, anticipate needs, and support the CEO effectively.
- Strong attention to detail, exceptional time management skills, and the ability to multitask with grace and professionalism.
- Proven organizational skills with the ability to prioritize effectively and manage competing demands.
- Resourceful, proactive, and adaptable, able to pivot quickly and handle last-minute changes.
- Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), with the ability to adapt to new technology and systems as required.
- Ability to apply discretion and make sound decisions within defined parameters, ensuring the CEO’s time and resources are used most efficiently.
- Strong written and verbal communication skills, with the ability to communicate effectively with stakeholders at all levels.
- Excellent interpersonal skills with the ability to build rapport and trust with various internal teams and external partners.
- Experience managing confidential information and exercising discretion in all matters.
- Tech-savvy, with an ability to manage systems and applications that improve workflow efficiency.
This role requires on-site attendance at our Mississauga office and occasional travel as needed to support ongoing business initiatives.
Internal Applicants: please apply through the link and provide written endorsement from your current manager.
Diversity, Inclusion, and Equal Opportunity Employment:At goeasy, we believe that we can only be the best when people are able to bring their best selves to work every day. This means that we are committed to cultivating and preserving a work culture where we celebrate who we are, where everyone feels seen and heard and where every employee can fulfill their potential.
As an equal opportunity employer, we are committed to providing accommodations for applicants upon request at any stage of the recruitment process in accordance with all legislative requirements throughout Canada. Please let us know if you require an accommodation during any aspect of the recruitment process and we will work with you to address your needs.
Additional Information:All candidates considered for hire must successfully pass a criminal background check, credit check, and validation of their work experience to qualify for hire. We thank all interested applicants; however, we will only be contacting those for interview who possess the skills and qualifications outlined above.
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