General Affairs Administrator (Korean Speaking)

Position Description:

The General Affairs Coordinators primary job function is to maintain office coordination and administrative support to the organization, ensuring the utilization and execution of appropriate systems and tools for the entire teams’ success. Additionally, the General Affairs Coordinator will support internal customers establishing within the US with housing, vehicle and mobile phone needs.

Responsibilities, but not limited to:

• Administrative support to include, but not limited to processing invoices, outside vendor registrations, scheduling, project support, event organization support, employee birthday cards, and company vehicle record keeping, etc.
• Internal Mobility Support: Housing, vehicle, insurance, phone, etc.
• Organize and reconcile travel arrangements for all members and guests including flights, lodging, and transportation
• Issue and process lunch scheduling and vouchers
• Answer and direct calls, and support internal customers
• Prepare for meetings and events including organizing, setting up/cleaning up lunches, booking conference rooms, setting up projector or video conference equipment, etc.
• Book meeting rooms, prepare water/refreshments, make restaurant reservations, etc.
• Responsible for handling general affairs and office management, e.g. photocopy machine, printer, telephony, office equipment (not including IT), workstations,
• Ensure general up-keep of the electricity, water, AC, site kitchen, pantry, snacks, food and beverage service, and utility services
• Procurement/inventory control of office stationaries and pantry supplies, office equipment and supplies.
• Record keeping of office assets (e.g. workstation labels, desktops/laptops labels etc.)
• Coordinate travel arrangements (e.g. hotel reservation, transport/taxi etc.)
• Maintain and manage office related contract/membership and list of office assets.
• Organize the conference room reservation and Web conference set up if need be

Qualifications:

• Associates Degree preferred
• Minimum 1-2 year experiences providing support to a manager, or small office, required.
• Demonstrated ability to work with the Company President, directors, and managers and to coordinate a high volume of diverse assignments, effectively handle competing priorities, and maintain attention to detail.
• Proficiency in use of Microsoft office applications including Word, Excel, and PowerPoint; ability to learn/use the company portal and other software as needed.
• Excellent organization skills
• Fluent bi-lingual reading, writing and speaking skills in English and Korean required
• Good interpersonal & communication skill