Executive Assistant

This Executive Assistant opportunity is located in the Miami area and is a long-term contract / temporary to hire employment role.

• Provide high-level administrative support to executives and senior management.
• Manage executives' calendars, schedule meetings, and coordinate appointments.
• Arrange travel accommodations, including flights, hotels, and transportation.
• Prepare and edit correspondence, reports, and presentations.
• Screen and prioritize incoming calls, emails, and requests.
• Organize and maintain executive files and records.
• Assist in preparing and reviewing documents and reports.
• Handle confidential information with discretion and professionalism.
• Act as a liaison between executives and internal/external stakeholders.
• Handle administrative tasks, including expense reports and budget tracking.
• Assist in planning and coordinating company events and meetings.
• Conduct research and gather data as needed for executive decision-making.
• Prioritize and manage multiple tasks and projects simultaneously.
• Proactively identify opportunities to streamline processes and improve efficiency.
• Perform ad hoc tasks and support special projects as required.
• Uphold a professional and positive image of the executive office.
• Bachelor's degree or equivalent experience preferred.
• Bilingual Spanish
• Proven experience as an executive assistant or in a similar administrative role.
• Proficiency in office software and communication tools, including Microsoft Office Suite and email.
• Strong organizational and time management skills.
• Exceptional attention to detail and accuracy in work.
• Excellent written and verbal communication skills.
• Ability to handle sensitive and confidential information with discretion.
• Strong problem-solving skills and the ability to adapt to changing priorities.
• Flexibility and adaptability to work in a fast-paced environment.
• Strong interpersonal skills and the ability to work effectively with senior executives and colleagues.