Executive Assistant

This is a long-term contract opportunity.

Responsibilities:

• Manage and organize detail oriented calendars to ensure efficient time management
• Oversee and update all company social media accounts, maintaining consistent branding and messaging
• Provide comprehensive support to upper management, acting as a liaison between them and other departments or external contacts
• Coordinate, plan, and execute daily activities and operations to ensure smooth workflow
• Utilize ADP - Financial Services, Cisco Webex Meetings, Concur, CRM, Kronos Timekeeping System, About Time, Calendar Management, Communication, Conference Calls, Correspondence skills to complete tasks efficiently and effectively
• Prepare reports, presentations, and data as required, ensuring accuracy and timeliness
• Implement promotional campaigns on social media, ensuring alignment with company branding and messaging
• Act as a point of contact for customer inquiries, providing timely and accurate responses
• Monitor customer accounts and take appropriate action when necessary, maintaining accurate customer records.
• Experience as an executive assistant
• Familiarity with Microsoft Office Suite, Zoom
• Experience with Concur for travel and expense management
• Understanding of Customer Relationship Management (CRM) systems
• Excellent calendar management skills to coordinate executive schedules
• Strong communication skills for effective internal and external correspondence
• Experience in managing conference calls and coordinating meeting logistics
• Proficiency in drafting and managing correspondence
• Demonstrated ability to maintain confidentiality and handle sensitive information
• Must possess strong organizational skills and attention to detail
• Ability to work independently and as part of a team
• Flexibility to adapt to changing priorities and multitask effectively
• Exceptional problem-solving skills to navigate complex situations
• Must be legally eligible to work in the location of the job.