Secretary - SEC 24-00252

Pay Rate: $21/hour

Job Description:

The Secretary II will provide administrative and secretarial support to attending physicians, ensuring efficient office operations and excellent patient communication. This role requires professionalism, discretion, and the ability to handle multiple tasks simultaneously.

Key Responsibilities:

• Provide administrative and secretarial support to attending physicians.
• Answer phone calls, take messages, direct inquiries, and provide information about departmental procedures and services.
• Manage patient scheduling in MOSAIQ/ARIA for various consultations, follow-ups, and procedures both within and outside the department.
• Initiate pre-authorization processes for procedures when necessary.
• Complete hospital registration for new patients in Eagle, ensuring demographic information is accurately transferred.
• Prepare patient charts, ensuring all required documents and medical records are complete before consultations.
• Obtain and verify demographic and financial information from patients and their families.
• Maintain office records, documents, and files, including photocopying and preparing correspondence.
• Assist in covering duties for other support staff when necessary.
• Maintain punctuality and good attendance, arriving on time consistently.
• Represent the department professionally with a positive attitude.
• Demonstrate problem-solving skills and the ability to work independently.
• Handle multiple tasks efficiently, prioritizing work as needed.
• Perform other duties as assigned.

Required Skills & Qualifications:

• 3-5 years of secretarial experience.
• Experience with EPIC EMR.
• Ability to type 75 words per minute.
• Proficiency in Microsoft Word and presentation software.
• Strong interpersonal and communication skills with the ability to interact with personnel at all levels.

Education: High School Diploma or equivalent required.