Accounts Payable Supervisor/Manager

Robert Half is looking for an AP Manager to assist a non-profit in the Seattle area. This is a long-term contract employment opportunity that is projected to go through summer 2024. The role requires fonsite training but offers remote flexibility after 1 month (1-day onsite post training).

Responsibilities include are not limited to:

• Oversee and review duties related to accounts payable and grants payable, provide assistance and evaluation during weekly workflows, and organize and manage daily activities and tasks.
• Implement strategies and protocols for accounts payable and grants payable operations that comply with relevant principles, including suitable internal controls and regulation compliance.
• Contribute to the above by working with the assistant controller and others to ensure system users and automated workflow allocations accurately support internal control and processing methods.
• Establish necessary AP/GP reports to assist with processing and reconciliation needs.
• Reconcile associated general ledger accounts including accounts payable, grants payable and accrued expenses.
• Maintain and distribute AP forms like New Vendor Forms, Payment Request Forms, and Employee Expense Reimbursement Forms, among others.
• Handle supplier contracts and direct guidelines concerning the organization and naming architecture of AP/GP files.
• Educate internal divisions and external collaborators on AP/GP handling procedures.
• Assure compliance with IRS 1099 obligations and oversee 1099 preparations with the Accounts Payable Specialist.
• Collaborate with internal IT employees and external software developers to solve AP/GP technical issues.
• Complete reporting and research tasks as needed.
• Minimum of three years of experience in Accounts Payable or related finance roles
• Strong understanding of account coding and accrual accounting
• Experience with accounting software systems
• Solid background in data processing and auditing
• Experience in accounts payable (AP) and automated clearing house (ACH)
• Knowledge of fund accounting for non-profit organizations
• Ability to supervise, train, and evaluate staff performance
• Excellent analytical skills to manage large amounts of data
• Attention to detail and accuracy
• Strong interpersonal and communication skills
• Ability to meet deadlines
• Strong understanding of regulatory standards in the finance industry.