Administrative Assistant - San Marcos

If you’re passionate about education and want to grow your administrative career in higher education, this is the perfect opportunity!

Key Responsibilities:

• Manage the schedules and appointments of faculty members, including department meetings, conferences, and events.
• Prepare correspondence, reports, and presentation materials while maintaining accurate records of academic activities.
• Assist with enrollment, registration, and record-keeping for students within the department.
• Act as a point of contact between students, faculty, and other departments to facilitate communication and resolve administrative concerns.
• Respond to inquiries via email, phone, or in person, regarding academic programs or department services.
• Organize department-sponsored workshops, seminars, and guest lectures.
• Handle logistics like booking rooms, preparing materials, and managing attendee registration for academic events.
• Education: Associate degree required; bachelor’s degree preferred.
• Experience: 2+ years of administrative experience in an academic or professional office setting.
• Technical: Proficiency in Microsoft Office Suite, campus ERP systems (e.g., Banner, PeopleSoft), and online collaboration tools like Zoom/Teams.
• Skills: Attention to detail with superior organization and multitasking abilities; strong verbal and written communication skills.