Executive Assistant - ref. b40953603

Executive Assistant position available via Robert Half

The ideal candidate is proactive, detail-oriented, tech-savvy, and thrives in a dynamic, evolving environment.

Key Responsibilities

• Manage the executives’ calendars, including scheduling and prioritizing appointments, meetings, and events.
• Serve as the primary point of contact for internal and external stakeholders on all matters related to the executive team.
• Coordinate complex travel arrangements (domestic and international) and create detailed itineraries.
• Prepare and review meetings, presentations, and reports to ensure the executives are well-prepared.

• Maintain organized filing systems (physical and digital) and ensure documents are easily accessible.
• Handle confidential information with a high degree of professionalism and discretion.
• Execute expense tracking and reporting, budgeting, and other operational responsibilities.

• Draft and manage email correspondence, presentations, and reports on behalf of the executives.
• Act as a liaison between the executive team and other internal divisions, promoting clear communication and teamwork.
• Screen incoming communications and route them appropriately based on urgency and relevance.

• Assist with or lead special projects, ensuring deadlines are met and deliverables are completed.
• Collaborate across teams to coordinate company-wide initiatives and events.
• Track key milestones and updates on projects led by the executive team.

• Plan and execute events such as team offsites, executive meetings, and external gatherings.
• Coordinate with vendors, facilities, and internal staff for seamless event management.

** If you're interested in this position, please apply to this position and contact Julia Henderson at julia.henderson - at - roberthalf - .com with your word resume and reference job ID# 00410-9504106411 **

Qualifications

• 3+ years of experience as an executive assistant, preferably in a startup or tech environment.
• Proven ability to manage complex calendars, travel arrangements, and confidential communications.
• Mastery of productivity tools like G Suite, Microsoft Office, Slack, Zoom, project management tools (like Trello, Asana, or Monday.com), and CRM systems.
• Exceptional written and verbal communication skills.
• Ability to anticipate needs, prioritize tasks, and manage time effectively in a fast-paced environment.
• Strong problem-solving skills and the ability to develop creative solutions autonomously.

• Experience or interest in the technology industry.
• Familiarity with managing projects or light project management skills.
• Knowledge of tools like Notion, Airtable, or other data-tracking platforms.

** If you're interested in this position, please apply to this position and contact Julia Henderson at julia.henderson - at - roberthalf - .com with your word resume and reference job ID# 00410-9504106411 **